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Birth Certificate Application In Kenya: Online and Manual Application

Upon the birth of a Child in Kenya, one should apply for the child’s birth certificate while the child is between 1 month old to 6 month old. Beyond 6 month, application for a birth certificate is deemed as late application. . Without a birth certificate you cannot access social programs and other government services such as; Visa Application, National Identification Card Application, Passport Application. It may also be a requirement during employment. Birth Certificate is also mandatory requirement for each candidate before they register for the Primary and Secondary final exam

Registration of persons is done under the office of the President in Kenya, Ministry of interior and co-ordination of National Government of Kenya, immigration and Registration of persons.

Requirements for birth certificate Application
  • A copy of the birth notification
  • Father’s ID and Copy
  • Mother’s ID and Copy
  • The original birth notification
  • A fee of Ksh 90/ – Ksh 200/- ( The price may change from time to time).
  • Application Forms (BDA – Birth and Deaths Registration form) duly filled

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In case the parent’s ID is not available. Parent’s passport or birth certificate can be used

If your child was born at home the Sub-chief is required to register all the births his location. All birth certificate registration in Nairobi are done at the City Hall.

NB: Birth certificate is given free of charge if Application is done within six months, however, a fee of Shs. 50 is charged to process. The fee for late registration and registration as an adult is different.

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Birth Certificate Caption
Requirements For Late registration
  • Your ID card or passport
  • Your parents’ original ID, passports, or birth certificates.
  • Form four or class eight leaving certificates.
  • Your baptismal card.
  • Child immunization clinic card
  • A printout from the National Registration Bureau if you can’t access your parents’ IDs
  • Fill out an application for Registration of a late birth

READ ALSO:How To Apply For e-Passport (East African Community Passport) In Kenya.

Manual Birth Certificate Application Procedure

With your documents ready in place, visit the regional district registrar of births and deaths, within the department of civil registration in your county, which is in charge of all birth records. Here, you will use the exact name as highlighted in the notification of birth or opt to choose a different name, which will cost you little extra amount. You will be given a form to fill and attach with copies of your ID and the birth notification. You can also visit the nearest Huduma Centre and you will be taken through the process.

Online Birth Certificate Registration Procedure

To apply online, you will need to create an eCitizen account. The account is free to create.

  • Log into your eCitizen account
  • Choose Registrar of persons option
  • Fill in the required details appropriately
  • Upload scanned copies of the Child’s birth notification and parent’s IDs
  • Choose your payment method and pay the Ksh. 150 (Subject to changes)
  • Submit and print the invoice
Birth Notification
Waiting Period For Birth certificate.

Upon successful, you should wait for the processing of the birth certificate within a period of two weeks. You can visit the office of registrar of persons where you made the application to pick it. For online application, the soft copy should be available on the eCitizen portal after the waiting period.

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Birth Certificate Application While abroad

For Kenyans Living abroad, birth certificate application is done by visiting the Kenyan embassy in the country where you live. The process may take longer since the documents have to be sent from Kenya. Authorities also need to verify.

Application Requirements
  • Two Application Forms (Birth and Deaths Registration form) duly filled
  • Two copies of both parents’ passports.
  • The copies of the Kenyan parent’s passport have to include pages 29-32(for the A Series Passport), pages 45-48(for the B-series Passport), pages 61-64(for the C-Series Passport), and the photo page.
  • Two copies of the child’s Birth certificate or notification issued by the civil authorities or the hospital in the country of birth (either an international version or copies of the original and an official English translation)
  • Two self-addressed, stamped A5 envelopes for postage purposes.
  • Two copies of parents’ marriage certificate either international or translated into English if legally married.
  • A non-refundable fee of Kshs.1000 for each certificate payable only by bank transfer (Embassy of the Republic of Kenya, IBAN: DE63100400000266014004) or EC-Debit card at the Embassy.

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Majira M

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