Career

Finance & Administration Officer Starting Salary in Government and Private Sectors, Qualifications, Duties and Responsibilities

The role of a Finance & Administration Officer is integral to the effective functioning of an organization, combining financial management with administrative responsibilities. In Kenya, individuals aspiring to work as Finance & Administration Officers can find opportunities in both the government and private sectors.

This article provides insights into the starting salary, qualification requirements, and key duties and responsibilities associated with the position of a Finance & Administration Officer.

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Finance & Administration Officer Starting Salary in Government and Private Sectors, Qualifications, Duties and Responsibilities

Finance & Administration Officer Starting Salary

Government Sector: In the Kenyan government sector, the starting salary for a Finance & Administration Officer can vary based on the specific government department or agency. Salaries may range from Ksh 60,000 to Ksh 100,000 per month, depending on the level of government, qualifications, and experience. Government positions often come with additional benefits such as medical insurance, pension plans, and job security.

Private Sector: In the private sector, Finance & Administration Officers may enjoy competitive starting salaries. Entry-level salaries can range from Ksh 70,000 to Ksh 120,000 per month, depending on the industry, company size, and the candidate’s qualifications. Larger corporations or multinational companies may offer higher starting salaries and additional benefits.

Qualification Requirements:

To qualify for the position of a Finance & Administration Officer, candidates generally need to meet specific educational and professional criteria:

Education: A bachelor’s degree in finance, accounting, business administration, or a related field is typically required. Some employers may prefer candidates with additional qualifications such as Certified Public Accountant (CPA) or Chartered Institute of Management Accountants (CIMA).

Administrative Skills: Strong administrative skills are essential for managing office operations, coordinating tasks, and ensuring smooth day-to-day functioning.

Experience: Candidates are often required to have a minimum of 3-5 years of experience in a finance or administration role. Experience in both finance and administration is highly valued.

Computer Proficiency: Proficiency in accounting software and Microsoft Office applications is crucial for Finance & Administration Officers to handle financial data and administrative tasks efficiently.

Communication Skills: Effective communication skills, both written and verbal, are essential for liaising with internal and external stakeholders, including team members, suppliers, and clients.

Problem-Solving Ability: The ability to identify challenges, propose solutions, and make informed decisions to resolve financial and administrative issues.

Team Collaboration: Finance & Administration Officers need to collaborate effectively with colleagues from various departments to ensure organizational goals are met.

Duties and Responsibilities

Finance & Administration Officers play a dual role, contributing to both financial management and administrative functions. Key duties and responsibilities include:

Financial Record-keeping: Maintaining accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.

Budget Preparation and Monitoring: Assisting in the preparation of budgets, monitoring expenditures, and providing regular financial reports to management.

Payroll Administration: Overseeing payroll processes, ensuring accuracy in salary disbursements, and compliance with statutory deductions.

Expense Management: Managing and controlling organizational expenses, tracking receipts, and ensuring adherence to budgetary limits.

Cash Flow Management: Monitoring cash flow, handling petty cash, and ensuring adequate liquidity for daily operations.

Procurement and Inventory Control: Overseeing procurement processes, managing vendor relationships, and maintaining control over inventory levels.

Administrative Support: Providing administrative support, including managing office supplies, coordinating meetings, and handling correspondence.

Financial Reporting: Preparing financial reports, including profit and loss statements, balance sheets, and cash flow statements for internal and external stakeholders.

Compliance and Regulation: Ensuring compliance with financial regulations, tax laws, and organizational policies.

Audit Coordination: Coordinating with internal and external auditors, providing necessary documentation, and implementing audit recommendations.

Human Resource Support: Collaborating with the HR department on matters related to employee benefits, leave management, and compliance with labor laws.

Policy Development: Assisting in the development and implementation of financial and administrative policies to enhance organizational efficiency.

Conclusion

The role of a Finance & Administration Officer is diverse, requiring a blend of financial expertise and administrative acumen. Whether in the government or private sector, individuals aspiring to work in this capacity should focus on acquiring the necessary education, skills, and experience. A successful career in this role involves effective multitasking, attention to detail, and a proactive approach to supporting the financial and administrative functions of an organization in Kenya.

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